Written by Landlord Property Management Magazine on . Posted in Blog

When you’re about to start renting your investment property, one of the first things on your list should be a well drafted lease. Choosing to go with a lawyer to help you draft the lease is an excellent idea since your attorney has experience in this area and will make sure you dot all your i’s and cross all your t’s. If you can’t afford a lawyer to help you with this task, or simply want to tackle this on your own, then reading up on this article will greatly help you cover very essential points in your tenant lease agreement. Including important clauses in your lease will prevent future headaches if (and when) you’re faced to battle legally against one of your tenants.

Names of all tenants

The name of every adult tenant in your Lease Agreement is important to include and here’s why. When all tenants are named in the lease and sign it, they are agreeing to conform to your lease terms. This means the tenants are all responsible for the full amount of rent, the rules for common areas and living in your rental property. If one or more of the tenants refuses to be responsible for any amount of the rent, you can legally go after anyone who signed the contract. This also includes the fact that you can terminate the lease for all tenants if one or more decides to break any of your lease clauses.

Limits on tenants

Your lease needs to clearly stipulate that the premises can only be inhabited by the adults and their minor children who signed the lease. This is ideal since you have screened all the tenants who signed the lease and avoids problems with tenants having a relative or friend move in without your permission. This also helps avoid your tenants “subleasing” your rental property.

Terms of tenancy

In California, every rental document needs to specify whether it’s a Rental Agreement or a Lease. Don’t know the difference? Well, here are the basic principles of each.

Rental Agreement

A rental agreement is usually used for month-to-month agreements such as student leases and temporary fully furnished units. They’re usually signed once and auto renew unless they are terminated in writing by either the landlord or tenant. Things you should clearly specify in your Rental Agreement include the following:
  • The date the agreement begins
  • The days you need to notify the termination of the agreement (most are 30 days with the exception of agreements that have been in place for more than a year in which the case would be 60 days.)
  • They days you need to notify any changes in the lease (which again is normally 30 days or 60 in the case of a rent increase.)

Fixed Term Lease

A fixed term Lease Agreement is ideally used for long term tenancy. It must specify the exact date the tenancy begins and ends and the duration, which is typically a year in California.

Specify Rent

This is probably a no brainer, but hey, I have to throw it in here. Here are some additional ideas to include in your Rent Amount clause.
  • How much the rent is
  • When rent is due and whether or not you have a grace period before rent is considered late
  • How rent is to be paid. If it is to be mailed by check, be sure to include your mailing address
  • Late fee amount and bounced check fees.
Another thing to consider is investigating whether or not your rental property is in one of the 15 California communities that have rent control ordinances to make sure you are following their rules and regulations when it comes to late fees and security deposit amounts in your Rental Agreement.

Security Deposits

This clause is the source of most legal conflicts between landlords and tenants. You can avoid the hassle in the long run if you pay extra attention to this section in either your Lease or Rental Agreement. Things to be clear about are the following:
  • Exact dollar amount of the security deposit. The California legal limit you can ask for a security deposit is 2 times the rent and in the case you offer a furnished unit, it is three times the amount of rent. Another note worth mentioning is you can charge an addition half of months’ rent if the tenant has a water bed.
  • How the deposit is to be used. You need to specify that it will be used to cover any damages the tenant may cause to the unit. Another good idea is to cover what the deposit cannot be used for such as last months’ rent.
  • When the deposit is to be returned, and how. By California law, the tenant must receive any receipts and itemized list of how the deposit was used, and any amount leftover returned within 3 weeks after the tenant has moved out.

Maintenance and Repairs

One of the best ways to defend yourself against future legal battles is clearly set out responsibilities for repairs and maintenance in your Lease Agreement. For example:
  • State the tenant’s responsibilities to keep the rental premises clean and sanitary and to pay for any damages caused directly by their abuse or neglect.
  • Establish a procedure for any and all repair claims and dangerous living conditions on the rental property and state how you will handle complaints and repair requests.
  • State restrictions on what could be done to the rental unit without your written consent, such as installing an alarm system or painting walls.

Rental property entry

You need to clearly specify your legal right to enter the premises to make repairs. California requires at least a 24 hour notice (except in cases of an emergency) prior to entering a rental unit to take care of repairs or other tenant requests.

Illegal activity

To avoid trouble with all of your tenants and neighbors, include a clause that states the contract is officially terminated in the case where you have evidence of any illegal activity such as drug dealing, or things of that nature. Expressing the prohibition of disruptive behavior and being respectful to other tenants are two other important clauses  to include in your agreement. Failure to comply is clearly grounds for fast eviction in this clause.

Pet Clauses In Your Lease Agreement

Being very clear on your stance on pets is also something to consider heavily. If you have a no pet policy, then that should be stated. If you have a pro-pet policy, be sure to cover important points such as additional security deposits if any, the responsibility that entails having a pet at the premises, and the size or number of pets that will be permitted. If their pets are dogs, the issue of barking and its impact on other tenant’s Right to Quite Enjoyment – which is what other tenants are paying rent for and must be honored for their rental agreements to be honored – should be specified in the pet clause in the Lease Agreement.  Many municipalities specify a dog cannot be allowed to bark continuously for more than twenty minutes unattended without this being a clear violation of the peace for others within earshot. Barking dogs usually have a far greater negative effect on others than on their owners who often feel in control of the situation as the dog owner – that others feel increasingly powerless getting owners to take care of their pet and control their dogs barking.  Excuses like “That’s what dogs do – Bark” is totally unacceptable. Other tenant’s Right to Quiet Enjoyment must be honored for you the landlord to have your other tenant’s lease or rental agreement fulfilled.  It must be clearly understood in the pet clause of your lease agreement that barking dogs can greatly impact the peace and right to quite enjoyment of all other tenants – and if that is not honored the dog must go – whatever the reason for the barking.  For more information on Should Landlords Allow Pets.

Disclosures

There are federal laws in place that require landlords to disclose certain bits of information in the Lease Agreement before a tenant moves in. The most common are lead-based paint and mold presence disclosures. Some state specific disclosures, in California for example, require the landlord to provide a list of registered sex offenders in or near the area in the case the tenant has asked for this.

Additional things to consider

First and foremost be sure your Lease Agreement complies with all relevant state and local California laws including health and safety codes, occupancy rules, and anti-discrimination laws. Other restrictions to consider are the types of businesses a tenant may run from home, rules on parking and the use of common areas on the premises. If you participate in a rent controlled program such as Section-8 be sure to comply with their specific lease regulations. Having a solid Lease agreement with these important clauses drafted up either by you or an attorney from the beginning can really help in the long run and possibly help you avoid lengthy and costly lawsuits. Patti has over 23 years’ experience in the property management industry. She is an independent rental owner, a property manager by trade, and has been a regional property manager for over a decade. Patti is an advisor and considered an expert in the property management industry. Patti is actively involved with several apartment associations; she is a key note speaker at conventions, writes articles for their publications and is an educator in their training classes. She has been invited to judge several different types of industry awards. Patti also holds various certifications and licenses on both a state and on a national level, Including a CA Licensed Real Estate Broker. She is also a repeat guest speaker at UCLA.

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